Record Checks and Associated Processes - Effective July 1, 2016

We only process requests from persons currently living in the City of Woodstock. We offer three types of Police Checks forms and these forms can be filled out in person (see below). The fees (CASH ONLY) are explained below:

Level 1 - Criminal Convictions (includes: criminal convictions only)

This type of record check does NOT include expired young offender records, discharges, outstanding charges, warrants or current court orders.

FEES: $40.00 - Employment/Other (Record Suspension, Immigration)
  $15.00 - Volunteer/Student (letter confirming volunteer required or proof of currently registered post-secondary student)
  $2.50 - Per additional copy

Level 2 - Police Information Check (includes: criminal convictions, discharges, current charges, warrants and court orders)

This type of record check does NOT include negative police contacts or a Vulnerable Sector Check.

FEES: $40.00 - Employment/Other
  $15.00 - Volunteer/Student (Adoption, College, University, Training, Landlord/Tenant) (letter confirming volunteer and VSS required and/or proof of currently registered post-secondary student and VSS)
  $2.50 - Per additional copy

Level 3 - Police Vulnerable Sector Check (includes: criminal record, discharges, current charges, warrants, court orders exceptional non-conviction charges which may be include a finding of not criminally responsible and a search of the Record Suspension Database for any offences that the Minister if Public Safety and Emergency Preparedness authorizes for release when supported by fingerprints submitted to the R.C.M.P.)

Please note a Vulnerable Sector Check CAN NOT be conducted for anyone under the age of 18 years.

FEES: $40.00 - Employment (letter from employer/organization confirming VSS required)
  $15.00 - Volunteer/Student (letter confirming volunteer and VSS required and/or proof of currently registered post-secondary student and VSS)
  $2.50 - Per additional copy

Police Vulnerable Sector Check - Information

By signing the Consent requesting the Vulnerable Sector Screening Check, you give permission to search and determine if you have ever been convicted of a sexual offence for which a pardon has been granted. In the event that you are identified as a POSSIBLE hit based on the your DATE OF BIRTH and GENDER you will be contacted via telephone to advise that your Police Vulnerable Sector Check could not be completed and an appointment to be electronically fingerprinted is required.

As per RCMP guidelines (July 2010), the applicants NAME is not included in the search field and therefore does not factor into the results.

Fingerprints required for EMPLOYMENT will incur a processing fee of $25.00 (cash). The same is a processing fee set forth by the RCMP and is collected by Woodstock Police Service to be forwarded to the Receiver General of Canada.

Fingerprints required for VOLUNTEER do not incur any additional processing fee.

For more information please visit - http://www.rcmp-grc.gc.ca/en/criminal-record-and-vulnerable-sector-checks or http://www.publicsafety.gc.ca/cnt/rsrcs/pblctns/scrnng-hndbk/index-eng.aspx

HOURS of front office staff is 8:00 AM - 6:00 PM Monday to Friday for any questions, or you can email us at This email address is being protected from spambots. You need JavaScript enabled to view it.. Record Check submissions and pick-ups can be completed 24 hours a day 7 days a week.

Record Checks are only valid when embossed with the seal of WOODSTOCK POLICE SERVICE.

Applicants will be provided with a pick-up time upon submission of the form. The applicant will be asked to present identification when attending the front office of Woodstock Police Service to take receipt of the completed form. Process time is approximately 3-4 business days provided the Applicant has not lived outside of the City of Woodstock in the past 5 years. If we have to ask additional police services to check their local records, it may take longer.

If the Applicant does not agree with the information on the record check and are not satisfied with the explanation given by the front office clerk, they may submit a letter in writing to the Chief of Police listing their reasons in asking for an appeal.

Chief of Police
Woodstock Police Service
615 Dundas St.
Woodstock, ON N4S1E1

Record Check Type Guidlines

Position or Occupation (these are guidelines only. Your employer or volunteer organization will determine which check is required)Criminal Record Check - Level 1Police Information Check - Level 2Police Vulnerable Sector Screening - Level 3
Adoption  
X
 
Bank Tellar
X
   
City of Woodstock - Business License  
X
X
Daycare Worker    
X
Factory Worker
X
   
Food Vendor (as per City of Woodstock business license requirement)    
X
Hospitality (bars, restaurants, hotels)
X
   
Immigration/Permanent Resident
X
   
Landlord/Superintendent
X
X
 
Minor Sporting Coach/Parent Volunteer    
X
Nursing/Retirement Home Worker    
X
Officer Worker
X
   
Personal Support Worker    
X
Physician/Health Care Provider    
X
School Bus Driver    
X
School Crossing Guard    
X
School Parent Volunteer    
X
School Teacher or Teaching Assistant (on hire or placement)    
X
Scout Leader    
X
Security Guard
X
X
 
Social Worker  
X
X
Taxi Cab Driver    
X
Tenant for Rental Property
X
X
 
Youth Worker    
X
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